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Administrative Assistant

Seeking a dynamic and tech-savvy Project Administrative Assistant.  Are you detail oriented and self-motivated?  We need someone with top-notch communication skills and the ability to juggle multiple projects simultaneously.  This position works directly with our Project Managers, Architects and Engineers.  Must be able to work under minimal supervision.  Experience in design/construction is a plus, but not required.

Company
Integrated Design Group is a full service architecture and engineering design firm with cutting-edge Data Center projects throughout the USA and beyond for clients including Harvard University, MIT, J.P. Morgan, L.L.Bean, Liberty Mutual, Partners Healthcare and Verizon.

Responsibilities

  • Assist PMs in project delivery efforts (coordinating drawing packages and deadlines, editing specifications, tracking Submittals / RFIs)
  • Draft AIA contracts
  • Manage hard and soft copy documents; archive records at project completion
  • Support firm personnel with typing, filing, travel arrangements, expense reports, etc.
  • Organize and plan meetings, lunches, and office events
  • Assist bookkeeper with monthly invoicing
  • Coordinate workload with Dallas office Admin
  • Assist in developing policies and procedures as needed
  • Respond to employee and client requests as needed
  • Monitor and order office supplies, and maintain office equipment
  • Work with building management and IT to ensure that office is clean and functioning
  • Maintain common areas and other office tasks as needed

Qualifications

  • Professional and friendly demeanor
  • Strong verbal and written communication skills

Competencies      

  • Expert in Word, Excel and PowerPoint.
  • Strong organizational skills
  • Tech savvy

A working knowledge of Lotus Notes and Adobe InDesign is preferred, but will train.

In your cover letter, please tell us about your qualifications, experience, and why you think you would be a good fit for our team.

Integrated Design Group offers competitive salaries and an outstanding benefits package which includes medical insurance, a 401(k) with company contribution, Short-Term and Long-Term Disability Insurance, Life Insurance, Bonus Opportunities, Professional Development compensation, and more.  Please read more about us at www.idgroupae.com.

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